Great Lakes Valley Conference - Handbook - Section 9

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GREAT LAKES VALLEY CONFERENCE
SECTION 9 - TRACK & FIELD - MEN & WOMEN

REGULATIONS FOR ALL CONFERENCE COMPETITION
REGULAR SEASON COMPETITION
OUTDOOR CONFERENCE CHAMPIONSHIP COMPETITION
1. The championship status of the meet will be determined as of the September annual meeting based on the number of institutions that have declared track and field as an NCAA sponsored sport for that year. If the minimum required number of one half the conference member institutions have so declared, the meet will qualify as a championship event. If the minimum is not met, the event may be conducted as an invitational meet.
2. All institutions having declared track and field as an NCAA sponsored sport are required, per Article III, Section H of the Conference Bylaws, to participate in the championship meet and are eligible to score meet points, count in the standings of the championship and earn points toward the all sports trophy without regard to the number of competing athletes that have at the meet. Individual student-athletes whose physical condition and eligibility by NCAA and institutional standards qualifies them for competition are expected to compete. Points toward the all sports trophy will be determined on the basis of the number of institutions meeting these conditions and competing.
3. Other institutions not meeting the conditions noted above, but wishing to include individual athletes in the meet competition, are welcome to do so with the approval of the commissioner; however, those athletes will not be scored in the meet or considered for all conference awards.
4. The continuing status of track and field as a conference championship sport will be determined based on the actual number of institutions that successfully meet the NCAA requirements for track and field sponsorship in a given year. If for three consecutive years, as per Article III, Section E of the Conference Bylaws, the sport fails to meet the minimum number of one half of the member institutions satisfying the sponsorship requirement, it will be dropped from championship status and may be reinstated only by meeting the conditions of the conference for establishing a new championship sport.
5. The outdoor track and field championship meet shall be held on the Friday and Saturday three weeks before the NCAA National Championships.
6. The site shall rotate alphabetically, starting with SIUE in 1996.
7. On the day of the meet, only scratches are made and if that person is scratched, he/she is scratched for the entire meet. The NCAA policy on Good Faith effort will be used in the case of a scratch of an entry due to medical reasons.
8. (Men's version) Events for the meet shall be: 100, 200, 400, 800, 1500, 5000, 10000, 4 x 100, 4 x 400, 110 high hurdles, 400 hurdles, 3000 steeplechase, shot put, discus, javelin, hammer, long jump, triple jump, high jump, pole vault, and decathlon.
9. (Women's version) Events for the meet shall be: 100, 200, 400, 800, 1500, 5000, 10000, 4x100, 4x400, 100 hurdles, 400 hurdles, 3000 steeplechase, shot put, discus, javelin, hammer, long jump, triple jump, high jump, pole vault, and heptathlon.
10. Scoring shall be for eight places in each event: 10-8-6-5-4-3-2-1, that is 10 points for first, 8 for second etc.
11. Each team shall be allowed to enter up to six contestants per individual event and one relay team per relay.
12. (Men's version) All events shall be run as finals, except the following which will have preliminaries in the morning: 100, 200, 110 high hurdles.
13. (Women's version) All events shall be run as finals, except the following which will have preliminaries in the morning: 100, 200, 100 hurdles.
14. The meet shall be run under NCAA rules, with serpentine (#1 seed will be in 1st heat, #2 in second heat and so—NCAA Rule 5 Section 11) with no athlete being separated by more than 1 Lane in the prelims of the 100, 200, 100HH, and 110HH, and all timing shall be fully automatic timing (FAT).
15. A championship meet games committee shall oversee the conduct of the meet and resolve any dispute. The committee shall consist of the following individuals or their appointed representatives: the host institution Athletic Director, who shall serve as chair, the conference commissioner, the Athletic Director appointed as conference representative for Track & Field, the head referee for the meet, and an official to be appointed by the host institution. (5/21/97)
16. Multi-events (e.g. decathlon and heptathlon) will begin two hours before the field events and three hours before the running events for the outdoor championship.
17. Each institution will pay a $350 entry fee to pay an assignor who will hire certified officials. The fee will be paid seperately for the indoor and outdoor championships. The conference office will collect the fees and pay the officials and other related expenses of administering the championships.
18. The following order of events will be used for the Outdoor Championship. The host has the option to alter the order of events for safety and/or facility reasons. Any change in the order of events must be sent to coaches and the conference office at least one week in advance of the event:
  DAY 1 (all men’s and women’s events run separately)
  RUNNING EVENTS:
  100 meter dash prelims
  3000 Steeplechase
  100 meter hurdles prelims
  200 meter dash prelims
  10K
  
  FIELD EVENTS:
  Decathlon
  Heptathlon
  W. Triple Jump
  M Triple Jump
  W. Hammer Put
  M. Javelin Throw
  W. High Jump
  M. High Jump
  W. Javelin Throw
  M. Hammer Put
  W. Pole Vault
  
  DAY 2 (all men’s and women’s events run separately)
  RUNNING EVENTS:
  5K (women)
  4x100
  1500 meter run
  110 meter hurdles (men)
  100 meter hurdles (women)
  400 meter
  100 meter
  800 meter
  400 hurdles
  200 meter
  5K (men)
  3K (women)
  4x400
  
  FIELD EVENTS:
  Decathlon Cont.
  Heptathlon Cont.
  M. Long Jump
  W. Long Jump
  M. Discus
  W. Shot
  M. Shot
  W. Discus
  M. Pole Vault
19. The GLVC Outdoor Championships will follow the NCAA Track and Field Handbook for heat and lane assignments.
  1. There shall be no more than 12 and no fewer than 6 participants in each flight, with the goal of maximizing the number of participants in the better flight.
  2. Seed the field events from worst to best with the best in the final flight.
  3. 9 to the finals
  4. All marks will be converted according to the host facility
    
    RUNNING EVENTS:
  5. For dashes and hurdles the following will be used:
  6. 8 lane track – 8 to the finals
  7. 9 lane track – 9 to the finals
  8. Less than an 8 lane track, a two heat final will be run with 6 in each heat.
  9. All lane assignments shall be heated in the preliminaries, with the exception of the 200 hurdles.
  10. Whenever possible, lanes 1 and 8 should be used in the finals, but not in the preliminaries.
  11. 800 Heat Assignments - A maximum of 12 runners will be placed in the fast heat, and the natural break will be used to determine the other heats.
  12. Mile & 1500 Heat Assignments - A maximum of 15 runners will be placed in the fast heat, and the natural break will be used to determine the other heats.
  13. Women's 5000 Heat Assignments - Minimum of 12 participants or runners under 19:30 in fast heat.
  14. Men's 5000 Heat Assignments - Minimum of 12 participants or runners under 16:00 in fast heat.
  15. Women's & Men's 3000 Heat Assignments - Natural break
20. Times will be converted according to NCAA Regulations
21. Declaration Process: Sunday prior to event – Entries (i.e performance list), updates, and no marks are due by 12, noon, CST.
  Monday morning prior to event – Schools will be emailed declaration forms.
  Tuesday prior to event – Teams must declare by 9pm via email. If a representative from a member institution is responsible for heating the events, entries from their institution must be submitted to the conference office by 6 p.m.
  Wednesday prior to event - E-mail entry list to coaches before noon (local). Challenge period until 9 p.m. Challenges can only be made about mistakes at input.
  Thursday prior to event – Conference office checks entries of host school on final heat sheet. Final heat Sheets and schedule will be posted by 3pm to the institution’s website and/or the GLVC website.
  All entries/declarations must be submitted via email. An email confirmation of receipt from the institution maintaining the performance list will be sent when entries are received.
22. Multi-Event participants that do not start the multi-event should be scratched from the entire meet not just the multi-event (however, the medical waiver exception will be in effect).
23. There shall be no more than 12 and no fewer than 6 participants in field events for each flight, with the goal of maximizing the number of participants in the better flight.
INDOOR CONFERENCE CHAMPIONSHIP COMPETITION
1. All institutions having declared track and field as an NCAA sponsored sport are required, per Article III, Section H of the Conference Bylaws, to participate in the championship meet and are eligible to score meet points, count in the standings of the championship and earn points toward the all sports trophy without regard to the number of competing athletes that have at the meet. Individual student-athletes whose physical condition and eligibility by NCAA and institutional standards qualifies them for competition are expected to compete. Points toward the all sports trophy will be determined on the basis of the number of institutions meeting these conditions and competing.
2. Other institutions not meeting the conditions noted above, but wishing to include individual athletes in the meet competition, are welcome to do so with the approval of the commissioner; however, those athletes will not be scored in the meet or considered for all conference awards.
3. The indoor track and field championship meet shall be held the week prior to the NCAA Indoor National Championship.
4. The site shall rotate alphabetically, among those institutions that sponsor the sport, or hosted at a predetermined, neutral site.. A member can decline the right to host by notifying the conference office one year in advance of the event. All members, who sponsor the sport, will pay a $350 entry fee per program to the conference office. The host will submit a reimbursement report for actual expenses incurred (minus payment of officials; see D13) when hosting, payable from the entry fees..
5. Events for the meet shall be run in the following order: 1) Distance medley relay, 2) 55 dash and hurdles, 3) 5000 slow heat, 4) 4x200, 5)5000 fast heat, 6) mile, 7) hurdles finals, 8) 400, 9) 55 meter dash finals, 10) 800, 11) 200 hurdles, 12) 200, 13) 3000, 14) 4x4. Field Events (60 minutes before running events):1) men’s weight, 2) women’s weight, 3)men’s shot, 4) women’s shot. (30 minutes before running events): 5) men’s pole vault 6)women’s pole vault (30 minutes before running events):7) women’s high jump, 8) men’s high jump (30 minutes before running events): 9) women’s long jump 10) men’s long jump, 11) women’s triple jump, 12) men’s triple jump. If the indoor championships are held on a banked track, the 200-meter hurdles will not be run at the event. 1500 meter times may be converted to mile times by using the NCAA formula for seeding purposes.
6. The heat winner and next best times for dashes and hurdles from all preliminary heats will advance to the finals. Heat winners will get preferred lane assignments.
7. Scoring shall be for eight places in each event: 10-8-6-5-4-3-2-1, that is 10 points for first, 8 for second etc.
8. Each team shall be allowed to enter up to six contestants per individual event and one relay team per relay.
9. All events shall be run as finals, except the 55 meter dash and the 55 meter hurdles.
10. The meet shall be run under NCAA rules, with serpentine (#1 seed will be in 1st heat, #2 in second heat and so—NCAA Rule 5 Section 11) with no athlete being separated by more than 1 Lane in the prelims of the 55, 200, 55H, 200H and all timing shall be fully automatic timing (FAT).
11. A championship meet games committee shall oversee the conduct of the meet and resolve any dispute. The committee shall consist of the following individuals or their appointed representatives: the host institution Athletic Director, who shall serve as chair, the conference commissioner, the Athletic Director appointed as conference representative for Track & Field, the head referee for the meet, and an official to be appointed by the host institution.
12. On the day of the meet, only scratches are made and if that person is scratched, he/she is scratched for the entire meet. The NCAA policy on Good Faith effort will be used in the case of a scratch of an entry due to medical reasons.
13. Each institution will pay a $350 entry fee to pay an assignor who will hire certified officials. The fee will be paid seperately for the indoor and outdoor championships. The conference office will collect the fees and pay the officials and other related expenses of administering the championships.
14. The GLVC Indoor Championships will follow the NCAA Track and Field Handbook for heat and lane assignments.
  1. Seed the field events from worst to best with the best in the final flight.
  2. There shall be no more than 12 and no fewer than 6 participants in each flight, with the goal of maximizing the number of participants in the better flight.
  3. 9 to the finals
  4. Men's weight throw and long jump will be scheduled to begin two (2) hours before other events.
  5. All marks will be converted according to the host facility
    RUNNING EVENTS:
  6. For dashes and hurdles the following will be used:
  7. 8 lane track – 8 to the finals
  8. 9 lane track – 9 to the finals
  9. Less than an 8 lane track, a two heat final will be run with 6 in each heat.
  10. All lane assignments shall be heated in the preliminaries, with the exception of the 200 hurdles.
  11. Whenever possible, lanes 1 and 8 should be used in the finals, but not in the preliminaries.
  12. 800 Heat Assignments - A maximum of nine (9) runners will be placed in the fast heat, and the natural break will be used to determine the other heats.
  13. Mile & 1500 Heat Assignments - A maximum of 12 runners will be placed in the fast heat, and the natural break will be used to determine the other heats.
  14. Women's 5000 Heat Assignments - Minimum of 12 participants or runners under 19:30 in fast heat.
  15. Men's 5000 Heat Assignments - Minimum of 12 participants or runners under 16:00 in fast heat.
  16. Women's & Men's 3000 Heat Assignments - Natural break
15. Declaration Process:
  Sunday prior to event – Entries (i.e performance list), updates, and no marks are due by 12, noon, CST.
  Monday morning prior to event – Schools will be emailed declaration forms.
  Tuesday prior to event – Teams must declare by 9pm via email. If a representative from a member institution is responsible for heating the events, entries from their institution must be submitted to the conference office by 6 p.m.
  Wednesday prior to event - Challenge period until 9 p.m. Challenges can only be made about mistakes at input.
  Thursday prior to event – Final heat Sheets and schedule will be posted by 3pm to the institution’s website and/or the GLVC website.
  All entries/declarations must be submitted via email. An email confirmation of receipt from the institution maintaining the performance list will be sent when entries are received.
16. A fine system will be used for late no mark entries submitted after the noon deadline on Sunday. Institutions filing late no mark entries will be fined $50 per student-athlete with a maximum fine of $300 per team per program.
AWARDS (See Section 1 ALL SPORTS, part D. AWARDS; the following are specific additions or changes to the general guidelines given there.)

Track Athlete & Field Athlete of the Week The GLVC coaches will select a Track Athlete and a Field Athlete of the Week each week of the indoor and outdoor track and field season. Coaches will submit nominations by Monday at 12:00 p.m. Nominations will be collected by the GLVC office and distributed to the coaches for voting on Monday by 4:00 p.m. Ballots are due back to the GLVC by Tuesday 4:00 p.m. The GLVC Runner of the Week will be announced on Tuesday of each week. All times are Indianapolis time.
COACHES ASSOCIATION
1. Each Coaches Association shall meet at least once annually, either in person or by conference call. Such meetings shall be scheduled by the conference commissioner.
2. The coaches association will have a chair and secretary who will serve one year terms beginning at the conclusion of the championship meet.
3. The chair(s) of the coaches association will be the head coach(es) at the institution hosting the next championship.
4. A head coach of the institution that will host the championship meet following the chair's institution will serve as secretary of the association.
5. A report of the minutes and the championship event shall be filed with the conference prior to the first scheduled session at the spring conference meeting.
PUBLICITY AND STATISTICS
1. The SID of the host institution for the GLVC track and field championship (men or women) (indoor or outdoor) shall be responsible for gathering and disseminating results and information about the event. The championships information should include all team and individual results after each round as necessary as well as any awards stemming from the event (i.e. Player of the Year, Coach of the Year, All-GLVC).
2. The SID of each participating institution participating in the conference championship shall submit a team roster, which includes first and last name, year of competition and hometown to the SID of the host institution no later than two weeks prior to the start of the championship.